H2PYE: Finding Help

Home / H2PYE / H2PYE: Finding Help

H2PYE: Finding Help

How to Plan Your Event: Finding Help

helping hand

You know the old adage, “you can’t do everything yourself.” It’s so true. As much as we want to believe that we are Super People, we must remember that we are only human and that we need help in order to get things done on time and efficiently.

When it comes to your help, you want to believe that a simple event doesn’t require any help. However, think about it like this, on the day of your event, would you rather enjoy the culmination of your hard work or continue to work and forget that it was meant to be fun? That’s the reason you need to find help. Whether you decide to hire a day of coordinator to execute all of your plans, find interns, or convince your niece and her friends to help, you are going to need help.

What to look for in an event helper.

Trustworthiness– when it comes to your event, you want someone to help you that you trust…especially if money is involved. This person will have the very important task of ensuring that your event goes off without a hitch and that you don’t have to go crazy. If you don’t trust them enough to do the simplest task, then you are going to spend majority of your time micromanaging them and triple checking their work.

Punctuality– of course we know that things won’t always start at the time that you specify. You might have to push the itinerary back a couple of minutes, but you definitely want someone who understands the value of time. Nothing is worse than waiting all day for someone to show up to help you and they instead show up right before the event looking at you like they did nothing wrong. If they are normally late to events, like lunch, dinner, or a meeting then you can believe that they aren’t going to be any earlier to your event. Time is a valuable asset and you want someone who understands and cherishes time.

Organized– Events are a series of moving parts. Sometimes it can be organized chaos, but the key word is organized. You can usually tell when a person is organized by how they present themselves and how they carry themselves. You want a helper that can keep order very well and has a good memory.

Calm under pressure– event planning isn’t one of those glamorous jobs…behind the scenes because it typically involves a lot of stress and finagling. You want someone who can keep a great poker face, someone who even though the kitchen is on fire will convince you that it isn’t because they are so calm about it. You may be stressing, but your helper(s) should make you feel confident by being calm.

Resourcefulness– You know? that MacGyver was quite the resourceful man. You could through him a little bit of anything and he will figure out a way to make it work. That’s what being resourceful is about, making things work even when it seems like it won’t.

Where to find help.

Craigslist– of course you know this comes with a warning. You will be able to find some quality helpers, but just like the discount bin at the local thrift store, you might have to do some digging to find a gem.

Hired staff– if your budget permits, there are a plethora of companies out there who offer event staff who are trained to do pretty much whatever you need them to. Need maitre d’s? They have that. Want a valet? They have that too. All you have to do is figure out what you need, how much it will cost (typically a flat rate per hour) and let them do their job.

College job boards/ volunteer groups– there are college organizations who are always looking for ways to volunteer, they tend to be friendly and attentive. If you have a good rapport with a local college, try to help a college kid out by providing them with tools that will help their growth…giving them free food helps too.

Internships.com– this website is full of undergrads and grads looking for internship opportunities. It is one of the main systems we use to find our awesome interns. If you are a part of a company or own your own, this tool will help you find the right help for your event and other opportunities within your business.

Friends/ Family– *cues ‘Golden Girls’ theme* Thank you for being a friend…that’s why they are there right? To help you in your time of need? Create a list of things that need to be done and of course provide them with your itinerary and let them help you…but of course you want to make sure they fall in line with the list above (trustworthiness, punctuality…etc.)

Organizations you’re a part of– if you are a part of an organization or group, why not ask your group to be a part of your event by pitching in. They can help set up, cook, clean, and even entertain. Oh the benefits of being a part of a group!

As glamorous as events are, it is through the tireless efforts of people coming together to make that event glamorous. No event can be done by one person alone, that is why it is important to find help…quality help. You don’t have to spend all of you budget hiring a staff, but you want to make sure that you have people who know what they are doing and you know what you want and expect from them. If you are the event host, you should be enjoying yourself and mingling with guests, not trying to carry trays of food, emcee, and park cars.

Recommended Posts
Showing 0 comments
pingbacks / trackbacks
  • […] hard to put together. Trust me, no one can have fun when the party host is stressed. So allow your helpers to do the grunt work for you, be sure to check over things every 30 minutes to an hour and relax. […]

Leave a Comment

Contact Us

We would love to explore working together! Send us a message and one of our storytellers will respond as soon as possible.

Not readable? Change text. captcha txt

Start typing and press Enter to search